A Birth Certificate is an official document that records the date and place of a person’s birth. In Assam, it is issued by the Registrar of Births and Deaths under the Registration of Births and Deaths Act, 1969. It is required for school admission, passport, voter ID, Aadhaar, and many other purposes.
From 2025 onwards, the Government of Assam has shifted the online application process to the Sewa Setu Portal for faster and unified services. This guide covers the complete step-by-step process to apply for a Birth Certificate in Assam through both online and offline modes.
Overview – Birth Certificate Assam 2025
| Document Name | Birth Certificate |
|---|---|
| Issuing Authority | Registrar of Births & Deaths (Municipal Board / Town Committee / Gram Panchayat) |
| Application Mode | Online (Sewa Setu Portal) & Offline |
| Fee | Free within 21 days of birth; Late fees applicable thereafter |
| Official Portal | Sewa Setu Assam Portal |
Related Article: Assam Voter List 2025
Eligibility
- Person born within Assam.
- Parents/guardians can apply for the child.
- Late registration allowed with additional documents.
Time Limit for Registration
- Within 21 days: Free registration.
- After 21 days – within 1 year: Late fee + written permission from authority.
- After 1 year: Late fee + affidavit + magistrate order.
Documents Required
- Hospital birth record / discharge certificate
- Identity proof of parents (Aadhaar / Voter ID / Passport)
- Address proof (Electricity bill / Ration card / Aadhaar)
- Affidavit for late registration
- Magistrate’s order (if applicable)
How to Apply Online for Birth Certificate in Assam (Sewa Setu Portal) ?
- Visit the official portal: https://sewasetu.assam.gov.in
- Login using your registered mobile number or create a new account.
- In the search bar, type “Birth Certificate” and select the service.
- Click on Apply and fill in details – child’s name, date of birth, place of birth, parents’ details, and address.
- Upload scanned copies of the required documents.
- Review the form and submit it.
- Note down the Application Reference Number for tracking.
- You can track status via the “Track Application” option on the portal.
- Once approved, download the certificate or collect it from the issuing authority.
Offline Application Process
- Visit your local Municipal Board / Town Committee / Panchayat Office.
- Get the Birth Certificate application form from the Registrar of Births and Deaths.
- Fill it with accurate details and attach required documents.
- Submit to the registrar and collect receipt/acknowledgement.
- Collect your certificate on the given date.
Fee Structure
| Registration Time | Fee |
|---|---|
| Within 21 days | Free |
| After 21 days but within 1 year | ₹5 – ₹10 |
| After 1 year | ₹10 – ₹20 + affidavit + magistrate order |
Importance of Birth Certificate
- Proof of date and place of birth
- Mandatory for school admission
- Required for passport, voter ID, Aadhaar
- Important for government job applications
- Used in legal matters like inheritance
Latest Update – August 2025
From 2025, all Birth Certificate applications in Assam must be submitted via the Sewa Setu Assam Portal. Previous eForm Assam service has been integrated into this portal for better accessibility.
Important Links
| Sewa Setu Assam – Apply Online | Click Here |
| Direct Birth Certificate Service Link | Click Here |
| Track Application Status | Click Here |
| Official Website | Click Here |
FAQs – Birth Certificate in Assam
1. Can I apply without hospital record?
Yes, but you will need an affidavit and other proof like vaccination card or school record. For late registration beyond 1 year, a magistrate order is needed.
2. How long does it take to get the certificate?
If applied within 21 days, usually within 7–15 working days. Late registrations may take longer.
3. Can I download my Birth Certificate online?
Yes, from the Sewa Setu portal if your district records are digitized.
4. Is Aadhaar mandatory?
No, but it is preferred as an identity proof.
5. What if I give wrong information?
Providing false details is punishable by law and may result in rejection.